How do you automate invoice data entry?

First the image is prepared. Resized, straightened, and measured for focus. This matters more than it sounds: a photograph too soft to read is the single commonest reason a number comes out wrong, and it is detectable before anything else happens.

Then the page is read. A model returns the supplier, the invoice number, the date, the totals and the line items. It also returns how sure it was of the characters, which is not the same as whether the numbers make sense.

Then the numbers are checked with arithmetic rather than opinion. Does the subtotal plus the tax equal the printed total? If it does not, something is wrong on the page or in the reading, and either way a person should look.

Then the date is resolved, which is where quiet errors live. 04/08/2026 is the fourth of August or the eighth of April depending on who wrote it, and nothing on most invoices settles it. A tool that silently picks one has filed a guess.

Then it goes somewhere: a spreadsheet, your accounting software, a searchable record you can come back to in six months.

Every vendor will tell you their accuracy is high, and on clean documents everybody's is. The number that matters is different: of the documents it got wrong, how many did it tell you about?

A tool that reads 98 out of 100 correctly and says nothing about the other two is worse than one that reads 95 and hands you the five. In the first case you have two wrong numbers in your books and no idea which. In the second you have five minutes of work and clean books.

So when you evaluate anything, hand it your worst documents, not your best. The blurred phone photo, the crumpled thermal receipt, the one where the supplier's own arithmetic is off. What you are testing is not whether it reads them. It is whether it admits it could not.

Reading a page with a current model costs cents, not dollars. We charge $10 per 100 documents for the reading and the spreadsheet, and $20 per 100 if you also want every document kept and searchable afterwards. No monthly fee and no minimum.

That pricing works because the model call genuinely is cheap. If somebody quotes you a large monthly platform fee for the same job, ask what the fee is for. Sometimes the answer is good, such as an integration that saves a person a day a week. Sometimes it is margin.

The reading is worth twenty seconds a document. The part a business actually feels comes later, when every document has been read and the supplier, the date and the total are fields rather than pixels.

At that point a question like everything between 30 and 500 dollars in July is a filter instead of an afternoon in a filing cabinet. A folder of photographs cannot answer it. That is the second price on our list rather than a separate product, because it is simply what you have left once the reading has happened.